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Extranet > SENS > Format of Announcements

Presentation and format of Announcements

A

Recommended requirements for the submission of announcements using e-mail and the JSE web site. Announcements received by the SENS office in such a format must comply with the following specification

1. Must be transmitted via e-mail to sens@jse.co.za, or electronically via the JSE website, http://www.jse.co.za. Announcements may not be submitted to individual JSE staff members on the JSE's groupwise.
2. The headline to the announcement, which highlights the nature of the information contained in the body (the first line of the announcement) must not exceed 70 characters or go beyond the first line. The first line of the announcement will always be assumed to be the headline.
3. The body of the announcement (the announcement excluding the headline) must not exceed 80 characters in width. The length of the body is not limited.
4. All margins may be set to 0,3 inches.
5. The character set to be used is PC ASCII (American Standard Character Information Interchange). This character set comprises the normal keyboard characters, both alphabetic and numeric. Special characters (such as #, and +, for example) are included in this character set, but not £, ¥ or ë.
6. The announcement and cover page must accompany the e-mail, as an attachment, and must be in a document compatible with MS Office.
7. Graphics may not be used. Graphics would include company logos and stylised company name formats.
8. Only portrait orientation must be used. (A4 paper)
9. Monospaced font (i.e. courier new) must be used. The font size must be set to 12.
10. A change in font size will not be allowed. Italicised and bold text may not be used.  Left justify must be used
11. No strikethrough, superscript, subscript, small caps or condensed fonts may be used. Any kind of shading may not be used
12. Underlined text (through using the underline facility in a word processing program) is not acceptable. Hyphen character (-) may be used. Underline character (_) for emphasis or delineation is acceptable when used on a separate line and as individual characters.
13. Text columns may not be used. Tables may be used for figures e.g. financial effects, interim reports etc., provided it complies with 8 and 9 above.
14. Bulleted text is acceptable. Only '*' and '-' may be used to identify bulleted text. Numbered text formatted in MS Word is acceptable.
15. Normal line-wrapping is acceptable and sentences should not be interrupted with "enter" breaks.
16. Tab spacing may not be used. If columns of figures are necessary, they must be aligned using the space bar and not by tab settings.
17. Tables generated by word processing packages may not be used. Tables must be created using the space bar

A space (generated by depressing the space bar on a keyboard) is counted as a valid character. Companies should note that if the above specifications are not complied with, publication of the announcement via SENS will unavoidably be delayed. Under special arrangement with the SENS office, documents that do not comply with the above specifications will be accepted, provided that prior arrangement has been made.

B

Original or facsimile announcements will be scanned into the SENS newshandler. Accordingly, it is imperative that such information complies with the following specifications:

1. The headline to the announcement that highlights the nature of the information contained in the body (the first line of the announcement) must not exceed 70 characters or go beyond the first line. The first line of the announcement will always be assumed to be the headline.
2. The body of the announcement (the announcement excluding the headline) must not exceed 80 characters in width. The length of the body is not limited.
3. The printing on the announcement must be clear, and should be printed by a laser printer set to not less than 300 dpi (dots per inch).
4. Text may not appear within 2cm of the margins.
5. Lines must be spaced by single line spacing and be consistent throughout the document.
6. The character set to be used is PC ASCII (American Standard Character Information Interchange). This character set comprises the normal keyboard characters, both alphabetic and numeric. Special characters (such as #, and +, for example) are included in this character set, but not £, ¥ or ë.
7. Graphics may not be used. Graphics would include company logos and stylised company name formats.
8. Only portrait orientation must be used. (printed on A4 paper).
9. Monospaced font (i.e. courier new) must be used. The font size must be set to 12.A change in font size will not be allowed. Italicised and bold text may not be used.
10. Left justify must be used as centering is not permitted.
11. No strikethrough, superscript, subscript, small caps or condensed fonts may be used. Any kind of shading may not be used.
12. Underlined text (through using the underline facility in a word processing program) is not acceptable. Hyphen character (-) may be used. Underline character (_) for emphasis or delineation is acceptable when used on a separate line and as individual characters.
13. Text columns may not be used. Tables may be used for figures e.g. financial effects, interim reports etc., provided it complies with 8 and 9 above.
14. Bulleted text is acceptable. Only '*' and '-' may be used to identify bulleted text. Numbered text formatted in MS Word is acceptable.
15. Normal line-wrapping is acceptable.
16. The type used must be printed by a laser printer set to no less than 300 dpi (dots per inch)
17. Lines must be spaced by a single line. This must be consistant throughout the document.
18. A space (generated by depressing the space bar on a keyboard) is counted as a valid character.

Companies should note that if the above specifications are not complied with, publication of the announcement via SENS will unavoidably be delayed.

C

If a company intends to use columns of figures in an announcement, a diskette containing the announcement is recommended to be delivered to SENS. Announcements received by the SENS office on diskette must comply with the following specifications:

• Three and a half inch size floppy IBM 1.44KB compatible diskettes are acceptable provided that they are double-sided, high density and virus free.
• The specifications contained in paragraph A of this Appendix must be complied with.

Companies should note that if the above specifications are not complied with, publication of the announcement via SENS will unavoidably be delayed.